Vehicle Reimbursement
Many companies need a customizable solution for their mobile workforce, which may not include company-provided vehicles. Wheels’ strategic vehicle and auto reimbursement solutions provide a stronger alternative to traditional mileage reimbursement programs, offering competitive reimbursement rates and helping businesses optimize costs and reduce inefficiencies.
Gain Control and Peace of Mind With Our Fixed and Variable Reimbursement Plans
We know what it takes to successfully manage a mobile workforce. When you manage 325,000 employees who drive over 4 billion miles per year, you become experts in capturing data insights.
That’s why the Wheels Vehicle Reimbursement Program is different. We’ve used those experiences to enhance our services and customize our auto reimbursement program to fit our clients’ needs, offering plans based on fixed and variable rates that accommodate your company’s objectives.
Companies implement a mileage reimbursement program for specific reasons: low annual mileage, medical exceptions or to meet another short-term vehicle need due to business variability or acquisition. Other companies offer fixed and variable reimbursement plans as a perk, allowing drivers to choose a program that works best for them, similar to how some companies offer car allowances and mileage reimbursements as part of their benefits package.
Wheels’ programs help you avoid inefficiencies and tax waster by ensuring compliance with IRS guidelines and standard mileage rates, offering tax-free reimbursements where applicable. Whether you’re managing standard mileage or variable costs, Wheels provides tailored solutions that keep your business running efficiently and within compliance.
Regardless of the situation, Wheels offers a diverse set of customer-centric solutions to meet your needs:
- Cents per Mile (CPM) Rate
- Cents per Kilometer (CPK) Rate for Canada
- Fixed and Variable Reimbursement Rate (FAVR)
- Monthly Stipend
The Wheels Mileage Reimbursement Difference
Strategic Advice & Oversight
A dedicated account team, actionable technology and risk mitigation techniques work with your interests in mind. Our experts can help you navigate the complexities of standard mileage rates, ensuring that your business stays compliant with regulations while optimizing vehicle reimbursement.
Flexible Programs & Payments
Wheels’ programs and payments are fair, localized and accurate — and are customized to align with your business objectives and budget goals. We can help you determine the best reimbursement rate based on your employees’ business mileage and miles driven. For employees using personal vehicle for business, we provide options that help reimburse employees fairly while addressing business expenses, ensuring compliance and minimizing costs for your company
Comprehensive Driver Safety
Safety is our top priority. Policy acknowledgements, customized training modules and MVR monitoring help ensure your mobile workforce makes it home safely each night.
Productivity-Focused Driver Support
Our award-winning Driver Service Center and mobile app keeps your mobile workforce safe, productive and informed. By simplifying vehicle reimbursement processes, including capturing business mileage and submitting mileage reimbursement claims, our tools help drivers stay focused on their tasks.