Enforcement of Title and Registration Requirements

Staying Ahead with Title and Registration Requirements

Over the past couple of years, we’ve noticed a growing trend: more states and provinces are tightening their enforcement of title and registration requirements. They’re making sure businesses are in good standing with the right authorities before they can operate. This shift means it is important to be on top of this documentation for the DMV or Secretary of State.

Understanding the ins and outs of the title, registration, and license process is key to keeping your fleet compliant. Today, having a 147c/EIN letter or SS4 from the IRS (dated within the last two years) along with a business license is essential. It’s surprising how a small mistake such as a misspelled corporate name or a misplaced punctuation mark can cause big headaches by flagging your account in the DMV’s system.

Navigating DMV and Secretary of State registration requirements can be tricky, but we’re here to help. Download our business registration and licensing tips here to get started.

Why Are These Requirements Important?

The trend of more jurisdictions requesting these documents is only growing. They’re double-checking to ensure your business name, Federal ID, and registration status are up to date and accurate, both with the IRS and at the state or provincial level.

Keeping Your Business Name Consistent

It’s crucial that your business name matches the one Wheels uses on your vehicle registrations. To avoid any mix-ups, we recommend sending us your most current 147c or business license. This way, we can keep our records straight and be ready to share the correct information with the appropriate authorities whenever needed.

Business Licenses Matter

Business licenses often vary by county and are necessary for titling vehicles based on where they’re garaged. These licenses typically need to be renewed each year, and we rely on them to complete the licensing process.

Here are a few examples of specific jurisdictions that require these licenses:

• Jefferson County, AL
• Cobb County and Fulton County, GA
• Delaware
• Maryland
• Washington, D.C.

What’s Changing with Enforcement?

Enforcement isn’t just getting more strict, it’s also expanding. In some cases, non-compliance could impact your business’s standing with the state and, by extension, your entire fleet.

Dealing with Insurance Suspensions

Insurance suspensions are another area where jurisdictions are tightening up. If you find yourself in this situation, you’ll need to coordinate with your broker to file electronically and clear the suspension flag. States like North Carolina, Pennsylvania, and Maryland have been particularly affected.

How Wheels Can Support You

Navigating DMV and Secretary of State registration requirements can be tricky, but we’ve made this easy for our clients.

As enforcement ramps up, we’re committed to keeping you informed about any changes in licensing and registration requirements. With our proactive notifications and your attention to detail, together, we can keep your fleet compliant and running smoothly.

If you have questions or concerns, please don’t hesitate to reach out to us—we’re here to help!