Vehicle Reimbursement Solutions
Vehicle reimbursement programs give companies a cost-efficient, IRS-compliant alternative to providing company vehicles. Wheels supports the full lifecycle of your reimbursement strategy—from FAVR program design to mileage verification, insurance validation, driver support, analytics, and maintenance—so you can control costs while ensuring fair, accurate reimbursement for every employee who drives for work.
Your Compliance-Ready, Cost-Controlled Reimbursement Strategy Starts Here
Wheels understands what it takes to manage a mobile workforce effectively. By partnering with clients across industries from healthcare to quick-service restaurants, we’ve helped organizations achieve up to 17.9% overall cost savings through tailored reimbursement programs.
Our Fixed and Variable Rate (FAVR) solutions are designed to reflect real-world driving costs, reduce tax waste, and improve compliance. Whether you’re managing low-mileage drivers, offering a perk, or navigating business variability, Wheels provides flexible, IRS-compliant options that align with your business goals.
With Wheels, you gain more than a reimbursement model—you gain a strategic partner focused on cost control, compliance, and employee satisfaction.
Cents per Mile (CPM) Rate
Cents per Kilometer (CPK) Rate for Canada
Fixed and Variable Reimbursement Rate (FAVR)
Monthly Stipend
Best For
Teams that rely on employees who drive their own vehicles for work and need cost control, accurate reimbursement, IRS compliance, and reduced administrative burden.
Many companies need a flexible solution for their mobile workforce, especially when company-provided vehicles aren’t part of the equation Wheels’ strategic vehicle reimbursement programs offer a smarter alternative to traditional mileage reimbursement programs, delivering competitive rates, IRS compliant plans and cost-optimized solutions that reduce inefficiencies and support your business goals.
What Wheels Provides
The Wheels Difference: Strategic Support for Your Mobile Workforce
Our approach goes far beyond calculating cents per mile—we deliver a complete framework for managing your mobile workforce. Every solution is designed to reduce administrative burden, strengthen compliance, and elevate the driver experience. From strategic oversight to safety programs, Wheels blends expertise, technology, and personalized support to keep your business moving forward. Here’s what makes our programs different:
- Strategic Advice & Oversight
- Flexible Programs & Payments
- Comprehensive Driver Safety
- Productivity-Focused Driver Support
Every Wheels program includes a dedicated account team, actionable technology, and risk-mitigation practices built around your goals. Our award‑winning Driver Service Center operates as a responsive call center that delivers real, human support when drivers need it most, while the Wheels Mobile Assistant app makes mileage capture and reimbursement submission effortless keeping your workforce productive and your program compliant without added administrative burden.
Dedicated Support That Goes Above and Beyond
Responsive and helpful. Comforting and patient. Above and beyond.
This is how our clients describe their experience with Wheels and what your workforce can expect from both our FAVR programs and CPM/CPK mileage reimbursement systems.
Each client benefits from a dedicated account team, advanced technology, and proven risk-mitigation practices aligned with your business objectives. Our award-winning Driver Service Center operates as a responsive call center, providing expert assistance whenever drivers need it most. At the same time, the Wheels Mobile Assistant app streamlines mileage capture and reimbursement submission, ensuring accuracy, compliance, and efficiency without adding administrative burden.
From Data to Decisions: Optimize Your Program with Powerful Analytics
Staying on top of compliance and fleet tasks doesn’t have to be complicated. Wheels makes it easy with tools that save time, reduce hassle, and help you make smarter decisions.
Drivers can use the Wheels Mobile Assistant app to enroll, log business mileage, and handle fleet tasks in just a few taps—no manual entry, no mistakes. Managers get clear, actionable insights through FleetView™, with dashboards, reports, and real-time analytics to track FAVR and CPM/CPK programs.
By automating mileage verification and bringing all the data together, FleetView™ turns complex compliance into simple, streamlined workflows—so you get faster insights, less admin work, and confidence that your program is running smoothly.
Total Compliance
Protect your program, your drivers, and your bottom line with Wheels’ solutions built for control and confidence.
Our compliance services make it easy to stay legal and safe: mileage reporting verification ensures IRS-compliant reimbursements, insurance validation keeps every driver covered, and continuous MVR monitoring with safety training maintains eligibility and enforces best-in-class standards.
Comprehensive Fleet Maintenance for Reimbursement Programs
For organizations committed to full oversight, our fleet maintenance program integrates seamlessly with your reimbursement strategy, providing scheduled maintenance, recall management, and 24/7 roadside assistance. This keeps every vehicle safe, compliant, and aligned with your company’s image—while eliminating unexpected expenses.
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Frequently Asked Questions
From FAVR and Beyond, Gain Control and Peace of Mind
