Decision Tools

Analyzing your fleet expenses – from determining what data really matters, to explaining expenses, and managing all the complex variables – can be challenging.

Expense Variance

Answers two questions:

  • "Why did my costs change?"
  • "How am I spending my money?"

Seven spend categories:

  • Depreciation
  • Funding & Fees
  • Registration & Tax
  • Other
  • Fuel
  • Collision & Safety
  • Maintenance, Tires & Rental

This breakthrough advancement in expense analysis capability puts you in front of your expenses and allows you to look back at past costs with just a few simple clicks.

"Using the Expense Variance tool, I am able to quickly run comprehensive reports on cost variance information for my Finance department. Our VP of Finance was impressed. He stopped by to tell me personally that these reports were exactly what he needed to understand why our costs changed from last year to this year.”


With the new Wheels tools, you can:

  • Access and organize your expense data more quickly and easily than ever before.
  • Clearly identify major drivers of fleet expenses and gain control of a complex topic.
  • Analyze and project fleet expenses to align with financial reporting and how management evaluates expenses, not just based on vehicle lifecycles.
  • Make better decisions and take action on what matters.
  • Download reports with graphs into standard formats to use when communicating with management.

For additional information or to view a demo of the Cost Projection and Expense Variance tools, please visit our Decision Tools microsite.

Expense Variance

Expense Variance

This tool looks backward with best practice-guided analysis to easily identify factors driving fleet expenses, and provide insights to isolating areas for potential cost savings.

  • Analyzes program costs vs. program savings.
  • Streamlines decision making process.
  • Reduces the need to reinvent solutions.
Cost Projection

Cost Projection

This tool looks forward creating accurate fleet cost forecasts by focusing on major cost levers and evaluating alternative cost management strategies.

  • Create fleet cost forecasts by focusing on major cost levers.
  • Update online worksheet templates in a real time environment.
  • Evaluate alternative cost management strategies by modeling multiple scenarios.

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Cost Projection

Integrated budgeting tool that is customizable to your specifications.


Whether you are predicting a large expansion or a rise in the cost of fuel, this tool helps you build in these assumptions for the most accurate budget possible.